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Privacy policy

Privacy policy

“Personal Information Protection” is an important theme in software development process,our main business activity. In addition, as “Personal information” is a very important asesset of our customers as well as our company, we have responsibility to protect properly. Therefore, we conducted a company-wide efforts for the “personal information protection”, in order to ensure safety of customer information and fulfill our social responsibilities of information protection.

For the acquisition, use and provision of personal information

At Proface Systems Co.,Ltd, purpose of use need to be clarified at the time of acquisition and use of personal information. Only information within the scope of purpose will be acquisited in a properly manner. In order to ensure these efforts, and to avoid out-of-target use, we are enforcing information protection management education for our employees. “Handling of public matters of personal information” PDF file can be downloaded from here.[770KB]

Use of personal information

At Proface Systems Co.,Ltd, we use personal information for the following purposes.
(1)Personal information of those who wish to be selected by our company and employees
  • To contact the applicant’s hiring decision, hiring availability, etc.
  • For joining procedures, salary payment, attendance management, labor management, health management, etc.
  • For contacting, negotiating, and fulfilling contracts with business partners
  • To provide engineer information to business partners
  • Inquiry window entrusted by the consignor To carry out business
  • For crime prevention measures
(2)Other than the above, personal information of those who contacted us
  • To respond to inquiries

Shared use

We may share personal information by the following.

(1)Scope of shared users: Our group companies

(2)Purpose of use for shared users:

      ・Personal information of those who wish to be selected for recruitment by a company to be shared and employees
         ①To contact the applicant’s hiring decision, hiring availability, etc.
         ②For joining procedures, salary payment, attendance management, labor management, health management, etc.
         ③For contacting, negotiating, and fulfilling contracts with business partners
         ④To provide engineer information to business partners
         ⑤Inquiry window entrusted by the consignor To carry out business
         ⑥For crime prevention measures
      ・Other than the above, personal information of those who inquired to the company to be shared
         ①To respond to inquiries

(3)Items of shared personal information: Name, address, phone number, e-mail address including emergency contact information, date of birth, gender, etc.

(4)Person who is responsible for the management of shared personal information: Proface Systems Co., Ltd.

Compliance

Proface Systems Co.,Ltd will comply with the laws, guidelines and other rules of country. In addition, we will revise our management in order to adapt with these laws and rules.

Safety control measures of personal information

Proface Systems Co.,Ltd are trying to put our efforts to enforce security countermeasure, in order to ensure the accuracy and safety of personal information, to prevent leakage of personal information, the information loss or damage.

Continuous improvement of personal information protection management system

Proface Systems Co.,Ltd improve personal information protection management system continously via internal audit and management review.

Complaint and consultation reception desk regarding retained personal data

Proface Systems Co.,Ltd is accepting complaints and inquiry regarding of personal information based on “Claim and Inquiry response procedures” to make appropriate and rapid responses.
To make inquiry or complaints regarding personal or company information, please contact below.

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■Proface Systems Co.,Ltd ”Management headquarters”「Personal information inquiry clerk」

(1)By phone

    03-5643-7768 Reception hours: 10:00 to 17:00 (closed on weekdays only during the year-end and New Year holidays)

(2)By email

    privacy@proface-sys.com

Established: February 27, 2011

Revised: February 1, 2022

Proface Systems Co.,Ltd

Representative Director Kazuaki Den

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